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Privacy Policy

Privacy Policy

Effective Date: 6.3.2025

1. Introduction

We respect your privacy and are committed to protecting your personal Data. This Privacy Policy explains how we collect, use, and safeguard your personal data in accordance with the EU General Data protection Regulation (“GDPR”) and any other applicable data protection laws.

2. Name and Contact Details of the Controller

The “controller” within the meaning of the GDPR is:

Johannes Mitschunas
Wissenschaftlicher Mitarbeiter
Lehrstuhl KI (Professor Clemens Beckstein)
Institut für Informatik
Friedrich-Schiller-Universität Jena
Ernst-Abbe-Platz 2
07743 Jena, Germany

Office: R. 3203
Phone: Intl. +49-3641-9-46353
Fax: Intl. +49-3641-9-46302
E-Mail: johannes.mitschunas@uni-jena.de

If you have any questions about this Privacy Policy or our data protection practices, please contact us using the details above.

3. Data We Collect and How We Use It

3.1 Server Log Files

Whenever you visit our website, certain information is automatically sent by your browser and stored by our web server in “log files.” This may include:

  • Your IP address
  • Browser type and version
  • Operating system used
  • Referrer URL (the previously visited page)
  • Host name of the accessing device
  • Date and time of the server request

We process this data for:

  • Ensuring a smooth connection and proper display of the website
  • Monitoring and improving the stability and security of our systems
  • Protecting against unauthorized access or misuse

The legal basis for processing is our legitimate interest (Art. 6(1)(f) GDPR) in providing a secure and stable website.

3.2 Cookies and Tracking Technologies

We may use cookies, web beacons, or similar technologies to make our website more user-friendly and to improve our services. Cookies are small text files stored in your browser that allow us to recognize your device on subsequent visits.

  • Strictly Necessary Cookies: Essential for the operation of the website; cannot be disabled without affecting functionality.
  • Analytics Cookies: Help us measure and analyze traffic to improve website performance.

You can configure your browser to refuse or delete cookies; however, some parts of our website may not function properly if you do. Where required by law, the legal basis for using cookies is your consent (Art. 6(1)(a) GDPR). In other cases, it may be our legitimate interest (Art. 6(1)(f) GDPR) to provide a functional website.

3.3 Contact Forms and Communication

If you contact us (e.g., via a contact form or email), we collect the data you provide (such as name, email address, and any message content).

We process this data to:

  • Respond to your inquiries
  • Provide the requested information or services

The legal basis for this processing is either your consent (Art. 6(1)(a) GDPR) or our legitimate interest (Art. 6(1)(f) GDPR) in communicating effectively.

3.4 Newsletter (If Applicable)

If you subscribe to any newsletter we may offer, we process your email address to send you updates about our project and related research activities. The legal basis is your consent (Art. 6(1)(a) GDPR). You may withdraw your consent at any time by clicking the “unsubscribe” link in any newsletter or contacting us at the details provided.

4. Data Sharing and Transfers

We do not sell, distribute, or lease your personal data to third parties unless required by law or unless you have given us your explicit consent.

We may share personal data with service providers or partners who help us run the website, manage content, analyze traffic, or communicate with users. These third parties only process personal data based on our instructions and in compliance with the GDPR.

If a transfer of personal data outside the European Economic Area (EEA) becomes necessary, we ensure that adequate safeguards (e.g., Standard Contractual Clauses) are in place to protect your data.

5. Retention Periods

Your personal data is stored only for the time necessary to fulfill the purpose for which it was collected, or to comply with legal requirements. If the purpose ceases to exist or a legally required retention period ends, the personal data is deleted or blocked in accordance with legal requirements.

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  1. Right of Access (Art. 15 GDPR)
    Obtain confirmation about whether your personal data is processed, and, if so, access the data.
  2. Right to Rectification (Art. 16 GDPR)
    Request correction of inaccurate personal data or completion of incomplete data.
  3. Right to Erasure (Art. 17 GDPR)
    Request deletion of your personal data under certain circumstances (e.g., if it is no longer needed).
  4. Right to Restriction of Processing (Art. 18 GDPR)
    Request restriction of processing if you contest the accuracy of your data, the processing is unlawful, or if you object to processing (pending verification).
  5. Right to Data Portability (Art. 20 GDPR)
    Receive your personal data in a structured, commonly used, machine-readable format or request its transfer to another controller.
  6. Right to Object (Art. 21 GDPR)
    Object to the processing of your personal data based on legitimate interests, for reasons arising from your particular situation. You can also object at any time if data is processed for direct marketing purposes.
  7. Right to Withdraw Consent (Art. 7(3) GDPR)
    Where processing is based on your consent, you may withdraw that consent at any time, with future effect.

If you wish to exercise any of these rights, please contact us using the information provided in Section 2.

7. Right to Lodge a Complaint

If you believe our processing of your personal data is not in line with data protection laws, you have the right to lodge a complaint with a supervisory authority, in particular in the EU Member State of your habitual residence, place of work, or the place of the alleged infringement.

8. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, or unauthorized disclosure or access.

9. External Links

Our website may contain links to external sites operated by our research partners or other third parties. We have no control over their content or privacy practices. We recommend reviewing the privacy policies of any third-party sites you visit.

10. Children’s Privacy

Our website is not aimed at children under 16 years of age. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us so we can delete that information.

11. Updates to This Privacy Policy

We reserve the right to modify or update this Privacy Policy at any time, to reflect changes in our practices or for other operational, legal, or regulatory reasons. Changes will be posted on this page with an updated “Effective Date.” We recommend reviewing this page periodically to stay informed about how we protect your data.